In May 2018, the original Data Protection Act 1998 was replaced by General Data Protection Regulation (GDPR). This had an impact on clubs such as ours to notify members of how we collect and use their personal details. This page outlines how we do this.
What this privacy notices covers
Targeting Archery Club is committed to protecting your personal information. In this notice, references to 'we' or 'us' means Targeting Archery Club. This notice explains how we collect and use the personal information about you.
Targeting Archery Club is an Archery GB registered archery club providing archery facilities for its members. We have Archery GB approved indoor and outdoor ranges. We set out our rules in the club's constitution and also follow the rules, guidelines and code of conduct of the UK governing body: Archery GB.
Targeting Archery Club operates the website http://club.targeting-archery.co.uk (the "Website").
Targeting Archery Club gathers certain information about you. We collect information in the following ways:
When you become a member of Targeting Archery Club you will give us information via the Enrolment Form. You may also give us, or update, information when using our Website or through our membership system. Information may include your name, date of birth, postal address, email address, phone number, disability and physical stature (height, handedness, eye dominance).
We may collect photographs (with permission on the original Enrolment Form), your scores and other achievements.
When you enter competitions the following information may be collected and shared with tournament organisers, scoring systems and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email, Address, Phone number, Club, County, Region, Round, Disabled (Y/N), Disability info.
We work closely with Archery GB and may receive information about you from them.
We use your information for the purposes of running the club.
We use some of your information to maintain your Archery GB registration.
We do not use your information for other 3rd party marketing in any way. Other than Archery GB, NCAS and YAA, we do not otherwise share your information with any other 3rd party or organisation.
We may use your information for a number of purposes including the following:
We will use the information we get from your use of our Website and services to:
We will use the information you give us to:
We do not use your information for marketing purposes.
We may share your information with the following selected third parties:
We may disclose your personal information to third parties:
We keep records only for as long as required to operate the club in accordance with legal requirements.
Your membership information may be retained for up to 3 years after you leave the club (or your last contact with the club if you don't officially leave). Following this period we will anonymise your membership history.
We may retain non-identifiable data for statistical purposes beyond the initial 3 year period.
The digital data that we collect from you or receive from you will be transferred to, and stored on Orpheus Internet's online systems. They have proper security in place to protect your data from unauthorised access. By submitting your personal data, you agree to this transfer, storing or processing. We do not keep your personal data in digital format on personal computers, laptops, tablets, mobile phones or similar.
We also keep membership details in paper format, which is kept in a secure location away from the shooting ranges when we are not shooting.
Targeting Archery Club will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. Targeting Archery Club does not keep a copy of your password at all. Access to the admin or member portal sections of the Website uses a one-way "encryption matching" mechanism which means the password itself is never stored on our systems.
You have the right to:
We may update the terms of this privacy notice at any time, so please do check it from time to time.
We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.
Karen Dales is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.
If you are unhappy with our work or something that we have done or failed to do in regard of protecting your personal data, please inform us in writing. Targeting Archery Club will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days.
All information enquires or complaints should be sent in writing to:
You may also complain directly to the Information Commissioner’s Office (ico) if you are concerned with how we are handling your personal information by using their online form which can be found here: https://ico.org.uk/concerns/handling/.
We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly.